Administrative Assistant Position

Job Overview

The Jasper Park Chamber of Commerce is seeking a part-time Administrative Assistant to provide administrative and operational support to the organization. Reporting to the Executive Director, this position is responsible for bookkeeping, membership administration, event coordination, website updates, board support and general office administration.

The successful candidate will be organized, detail-oriented and able to manage multiple priorities while working both independently and collaboratively in a small office environment. This role plays an important part in supporting the Chamber's programs, services and initiatives that benefit the local business community.

Responsibilities

The Administrative Assistant is responsible for:

  • Managing day-to-day bookkeeping using QuickBooks;
  • Preparing monthly financial information for the Chamber's bookkeeper;
  • Administering Chamber memberships, including processing new memberships, renewals, invoicing and maintaining member records;
  • Assisting with the planning and administration of Chamber events, including registrations, venue bookings and event logistics;
  • Maintaining and updating the Chamber website and supporting digital communications;
  • Preparing meeting materials and recording minutes for Board meetings;
  • Coordinating bookings for Jasper the Bear;
  • Providing administrative support to the Executive Director and Business Assistant;
  • Responding to member inquiries and providing professional client service;
  • Assisting with other administrative projects as required.

Qualifications

The ideal candidate:

  • Has some previous bookkeeping experience
  • Has some experience using QuickBooks
  • Is proficient with Microsoft 365 and comfortable learning new software platforms
  • Is organized and detail oriented
  • Is flexible and able to work occasionally outside of regular business hours
  • Has knowledge of Jasper’s business landscape
  • Can work independently and effectively manage competing priorities
  • Demonstrates professionalism, discretion and confidentiality
  • Has strong written and verbal communication skills
  • Provides excellent client service and enjoys working with the business community
  • Experience with Canva, Mailchimp, website content management systems and
  • Membership management software is considered an asset.

What We Offer

  • A welcoming and supportive team environment.
  • A meaningful role supporting Jasper's business community.
  • Part time hours (28 hours/week) Monday-Thursday 9:00am-4:00pm.
  • $23.00 per hour.
  • Comprehensive benefits package.

To apply please forward your resume and cover letter to [email protected] or click "Apply here" below!